Dec 5, 2023

OSHA's Top 10 Most Cited Violations: Hazard Communication

In the world of workplace health and safety, few agencies carry as much authority as the Occupational Safety and Health Administration (OSHA). Committed to ensuring safe and healthy working conditions for American workers, OSHA plays a pivotal role in defining and enforcing the safety regulations that employers across various industries must adhere to.

As part of their mission to protect the workforce, OSHA annually compiles a list of the "Top 10 Most Cited Violations", which serves as a reminder of the persistent areas where organizations frequently fall short in maintaining compliance. In this blog post, we'll take a closer look at one of these violations, the Hazard Communication Standard, and explore the importance of compliance with this specific aspect of EHS.

Understanding Hazard Communication

Hazard communication, often referred to as HazCom, is a critical aspect of workplace safety. It deals with the classification and labeling of hazardous chemicals that are used within an organization. The primary goal of HazCom is to ensure that both employers and workers are aware of the potential dangers associated with chemicals present in the workplace.

In essence, Hazard Communication aims to bridge the gap in understanding and awareness when it comes to the various chemical hazards that workers may encounter during work. It is through hazard communication that workers can access essential information regarding these hazards, thereby enabling them to protect themselves effectively.

The OSHA Standard

OSHA's Hazard Communication Standard is based on a simple yet powerful concept – the right to know and understand the hazards that workers are exposed to in the workplace. This standard has been instrumental in reducing chemical-related occupational illnesses and accidents by ensuring that the necessary information about hazardous chemicals is accessible to workers.

The core components of OSHA's Hazard Communication Standard include:

Hazard Classification: Employers are responsible for evaluating the chemicals they use or produce and determining their hazards. They then must be properly classified and documented.

Labels: All containers of hazardous chemicals must be labeled, tagged, or marked with the following information: identity of the hazardous chemical, appropriate hazard warnings, and the name and address of the chemical manufacturer, importer, or other responsible parties.

Safety Data Sheets (SDSs): Manufacturers and importers must provide an SDS for each hazardous chemical they produce or import. These sheets contain detailed information about the chemical's properties, hazards, safe usage, and emergency measures.

Information and Training: Employers must provide their employees and contractors with effective information and training on the handling of hazardous chemicals in their workplace. This training covers the specifics of the hazard communication program, including how to use and understand labels and SDSs.

Employer Responsibility: Employers must establish, implement, and maintain an effective HazCom program. This program must be site-specific and contain detailed information about the chemical hazards present in the workplace.

The Impact of Non-Compliance

Effective hazard communication management is not just about ticking boxes on a compliance list; it's about safeguarding the health and well-being of your workforce. Non-compliance with this standard can result in severe consequences, including:

Workplace Accidents: A lack of proper communication about hazardous chemicals can lead to accidents and injuries. Workers may not understand the risks, leading to potentially dangerous mishandling of chemicals.

Health Implications: Exposure to hazardous chemicals without proper understanding can result in various health issues, including skin conditions, respiratory problems, and chronic diseases.

Legal Consequences: OSHA is empowered to carry out inspections and impose fines on organizations found to be in violation of the Hazard Communication Standard. These fines can be substantial, potentially jeopardizing a company's financial stability.

Reputation Damage: Non-compliance can result in damage to an organization's reputation. News of safety violations can deter potential employees, partners, and clients from engaging with the company.

Operational Disruption: In extreme cases, OSHA might shut down operations until a compliant hazard communication program is established. This can be costly and lead to significant downtime for the organization.

Improving Hazard Communication Compliance

Enhancing compliance within your HazCom management plan is crucial. Here are some steps organizations can take to ensure they meet OSHA's requirements:

Chemical Inventory: Maintain a comprehensive inventory of all chemicals present in the workplace. Ensure it is up to date, and chemicals are appropriately labeled.

SDS Access: Make sure Safety Data Sheets are readily accessible to all employees and contractors. This includes not only providing them but also ensuring that employees understand how to read and interpret them.

Training: Training is a cornerstone of hazard communication. Ensure that all workers, including new hires, receive proper training on the hazards present in your workplace, the information contained on labels and SDSs, and appropriate protective measures.

Safety Labeling: All chemical containers must be labeled correctly with the necessary hazard warnings. This includes secondary containers used for transferring or storing chemicals.

Regular Auditing: Implement a regular auditing process to ensure ongoing compliance. This includes reviewing your hazard communication program, training records, and chemical inventory.

Worker Involvement: Actively involve workers in hazard communication efforts. They are on the front lines and can provide valuable insights into improving safety practices.

The Way Forward

Hazard Communication is not merely about regulatory compliance; it's about keeping your workforce safe and informed. An effective Hazard Communication program is a cornerstone of any safety strategy, ensuring that employees understand the risks associated with the chemicals they work with and the necessary precautions to protect themselves is crucial to your organization’s overall success.

Organizations should view compliance with the Hazard Communication Standard as a moral and legal obligation. Beyond avoiding fines and legal hassles, compliance protects the most valuable asset of any organization – its people.

In the next installment of our series on OSHA's Top 10 violations, we'll delve into another critical violation to understand the implications and best practices to maintain a safer workplace. Stay tuned as we continue to explore these crucial aspects of workplace safety and compliance.

About the Author

Addison Moore
Director of Marketing at Contractor Compliance

Addison has spent the last four years learning from and participating in the Health & Safety community. He has travelled to numerous EHS conferences, trade shows and events with the intention of helping organizations with their contractor management programs. Addison is also responsible for curating the collection of white papers, case studies and eBooks that provide real world insights into the workforce safety space.

Recent Articles